Parks and Recreation Meeting Minutes of January 7, 2008
Attendance:
Committee Members: Mike Prisco (MP), Rita Mullin (RM), Sergio Coviello (SC),
Lauren McMullen (LM), Nasos Phillips (NP),
Staff: Lynne Clemens (LC), Sheila Sturdevant (SS), Marty Tilton (MT),
(MP) 7:07pm Quorum, meeting called to order Mike Prisco.
Audience of Citizens: None
Minutes from 12/03/07
(RM) Rita Mullin made a motion to accept minutes from December 3, 2007 meeting as revised
(SC) Sergio Coviello seconds the motion.
In Favor: 3 Opposed: 0 Abstained: 2*
*(LM & NP abstained because they were not at 12/03/07 meeting.)
Other Business
Special project Updates
(BW) Brian Wood updated the committee on the progress of the Department handbook he has been working on.
He also explained that he pulled together the cost estimates on KidSpot and gave them to Margie Salt.
(MP) Mike Prisco asked Brian for copies of everything he gave to Margie Salt. Mike will call Margie Salt to see what her status is on the project.
Brian went over shop drawings with Marty Tilton.
Employee Update for Parks
(MT) Marty Tilton updated the committee on the status of Dan. At this time the doctors are not sure about surgery. Not sure of a return date. Dave Hanlon, Director of DPW has offered his help to Marty for coverage.
(MP) Mike Prisco has sent a letter to the Town Administrator asking if P&R could look into having someone fill in temporarily while Dan is absent. Mike has not heard a status yet from the Town Administrator. Mike will follow up with the Town Administrator.
Department Head status
(SC) Sergio Coviello inquired as to the status of who is the Dept. Head for Parks & Recreation.
(RM) Rita Mullin explained that right now P&R does not have a dept Head. All responsibilities that would be normally handled by a Dept. Head are currently being handled by Rita and Mike in conjunction with the Town Administrator.
League User Fees
(BW) Brian Wood has expressed to the committee that if they vote to increase the League user fees to consider a dual fee structure.
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Other Business cont'd
Town Hall Gym cleanliness
(LC) Lynne Clemens briefed the committee on the recent poor condition the gymnasium at the Town Hall has been left in after the Basket ball League has used the facility. On 01/03/08 Lynne discovered that one of the backboard on the basket ball stands was broken. Lynne reported the condition of the gym and basketball stand to the Town Administrators office. She contacted the head of the basket ball league to let them know the status of the equipment. Lynne Clemens bought a new basketball stand and Brian Wood installed the backboard. The basketball league is going to reimburse P & R.
Storage Container at IRP
(MT) Marty Tilton has requested to purchase a storage container for the concert BBQ series/storage. Currently the cost of renting the container that is there is $90 per month. Marty has research used containers and has found prices for about $1200.oo for a used container.
(SC) Sergio Coviello made a motion to allocate $1200.00 for Marty to spend on a used storage container.
(NP) Nasos Phillips seconds the motion.
In Favor: 5 Opposed: 0 Abstained: 0
2008 Parks & Recreation Goals
(MP) Mike Prisco handed out a copy of the goals that the committee set for 2007 and asked the
committee members to review them and make notes to discuss them at the next meeting on 01/23/08.
He would like to set goals again for 2008.
New Business
Non-Essential depts. bearing the brunt of any budget cuts
(LC) Lynne Clemens passed out to everyone the article that was in the Transcript regarding the budget cuts.
(RM) Rita Mullin informed that the NR Parks & Recreation Budget was returned to the committee with a cut of $10,900.00 from the Parks Director Position salary. Rita spoke with the Town Administrator (TA) regarding the cut. The TA expressed that he felt since Mr. Wood retiring from the position that a replacement could be brought in for less monies. Rita expressed that she told the TA that the committee was hoping to replace Mr. Wood with someone who has experience and the committee has researched the salary scale and it comes in the range of salary at which the committee requested in the initial budget. The TA let Rita know that nothing is set in stone and the issue will be researched further.
(MP) Mike Prisco is going to email the TA asking for him to put the $10,900.00 back into the Parks Director's salary on the budget.
Chestnut St.-Maguire Field Renovations
(RM) Rita Mullin submitted notes to the committee from a meeting with North Reading Youth Soccer League regarding renovations at Maguire Field on Chestnut Street. The committee has a discussion regarding the notes from the meeting with regards to quotes, guesstimates for costs of revamping the field and contributions from P&R and NRYSL. Committee members were concerned if quotes come in higher than anticipated, what will NRYSL do as to their end of the commitment? Rita assured the committee that the NRYSL is fully committed to the project as much as NR P&R. This is only the beginning stages of the project. If quotes come in high than anticipated then the project would be put on hold and revisited by all parties involved.
(RM) Rita Mullin made a motion to spend up to $50,000.00 out of Recreation revolving fund and accept up to $50,000.00 From Youth Soccer to re-crown and revamp, raise irrigation and add drainage to rear field at Chestnut Street Complex (Maguire Field); and also upgrade portion of front field at Chestnut Street facility; including loaming, seeding and partial irrigation, plus native soil.
(LM) Lauren McMullen seconds the motion.
In Favor: 5 Opposed: 0 Abstained: 0
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Schedule next meeting & League invite
The NR Park & Recreation committee will hold their next meeting on Wednesday 1/23/08, beginning with a joint meeting with LUC in Room 10 of the Town Hall and then finishing in Room 5 with NR P& R committee members.
(MP) The committee will be asking the NRLL to attend our meeting on 02/04/08.
02/18/08 meeting was cancelled and moved to 02/20/08 because of holiday; however that is school vacation week so we are cancelling the 02/20/08 meeting and moving until 02/25/08. We will keep the meeting on 03/03/08 and 03/17/08.
Old Business
Wheeler Property-update
(MT) Marty Tilton updated the committee on progress at the Wheeler Property. Marty has taken the bars off the windows, cleaned up the basement and some of inside. He will be working on the shrubs on the next fair weather day and he is ordering the front stairs.
Marty has received two quotes for the HVAC system. One is from Royal Air and the other is from American Air. We need a third quote.
Wine Tasting-scheduling and tasking
(LM) Lauren McMullen updated committee on status of Wine & Food social. The committee discussed
organizing of the silent auction and how to make it run smoother. Also, possible having a separate
area for making payments and closing out table at different time intervals.
(MP) Mike Prisco is going to handle the printing of the tickets (qty 350) and also the printing of the flyers
(Qty 5000).
(LC) Lynne Clemens is going to help out with trying to find kids for community service for night of social.
Maria Brown has been in the office helping out with mailing letters, contacting restaurants and keying in
addresses.
(SC) Sergio Coviello is going to get the chafing trays this year again.
(MT) We have about 13 table but we may need more.
(SS) Sheila is currently working on mailing out letter for auction items and sponsorships.
Update on IRP Bathrooms
(SC) Sergio Coviello informed the committee that he spoke with Martin Fair about a Clevis System for
IRP Bathrooms and Martin had no problem with it. Sergio is going to gather Clevis information together .
Adjournment
(RM) A motion was made by Rita Mullin to adjourn the meeting at 9:15 pm.
(NP) Nasos Phillips seconds the motion.
In Favor: 5 Opposed: 0 Abstained: 0
Meeting Adjourned at 9:15pm
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